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Guidelines: Content Categories and Subcategories Objectives:
Reformatting Historical Printed Matter, Documents and Manuscripts,
and Pictorial Materials — Content Categories and Subcategories Table
Still Image Working Group

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Category T

Textual and illustrated printed matter (books, journals), manuscripts, and maps. Include visual-arts elements of limited significance and generally consisting of printed halftones, line art, explanatory tables and drawings, and the like. All sub-categories may include bound volumes or oversized items (documents that do not fit easily under a typical digital camera setup or onto a typical flatbed scanner).

Subcategory T.6

Similar general description as T.5.

Valuation: determined by curator or end users to have mainly informational value; items for which color reproduction is required to distinguish writing or other markings in order to ensure comprehension of the item's meaning by end users.

Note: In terms of imaging, the principal difference between sub-categories T.5 and T.6 concerns the completeness with which the original item is to be represented. To give a rough-and-ready example, the image set representing a T.5 book would include all pages and possibly the cover and spine, while the image set representing a T.6 book would include pages with printing only, omitting blank pages, the cover, and spine.

Use Cases: Master Images and Image Sets

  • Digitizing organization uses archival or production master image(s) to produce derivative images for the use cases listed under the tab to the right.
  • Digitizing organization (or successor/receiving agency with an archiving mission) sustains the master (or migrated copies) for the long-term without loss of essential features.
  • Digitizing organization uses masters for disaster recovery in the event of impairment of digital asset management systems.

Quality Notes

  • Image-quality characteristics of the archival or production master image(s) must be sufficient to support the production of the various image types listed under the Derivative Images tab. Dependencies include appropriate image specifications and a production activity that applies appropriate process controls, e.g., the use of targets to monitor output, a quality assurance process that includes the use of calibrated monitors and viewing environments, and various automated tools.
  • For future exploration: When should master images be in an original-referred image state? For informational-only content items like these, when would lossy compressed masters be acceptable?
  • In order to sustain or migrate the master over the long-term without loss of essential features, the following features are required: (1) image-quality characteristics as above, (2) structural metadata as above, and (3) the selection of sustainable digital-content formats.
  • Disaster recovery in the event of the impairment of digital asset management systems depends upon the availability of metadata in standardized formats, including embedded image-level metadata and work-level descriptive, administrative, and structural metadata.


Master and derivative image specifications for T.5 and T.6 will include color, thus distinguishing them from the specifications for sub-categories T.1, T.2, T.3, and T.4.

Use Cases: Derivative Images and Image Sets

  • Patron sees or reads inline image or image set in user interface.
  • Patron makes a hard copy of one or more images for personal use.
  • Patron is confident that the content received is an accurate and/or authentic reproduction of the original item.
  • Patron (or content delivery system) receives information on rights and restrictions (delivery system may act on that information, if appropriate).
  • Patron downloads one or more of the derivative images and, later, uses embedded metadata to identify the content and to determined technical and provenance information about the image.
  • Digitizing organization runs OCR process to produce text. Patrons may read, search, or download this text for a variety of uses.

Quality Notes

    Inline image in user interface:

  • Text is legible and graphic illustration content is reasonably clear. Zoom in may be required. In rare cases, legibility may depend upon contrast stretching.
  • Hard copy output:

  • As good as a photocopy.
  • Patron confidence in accuracy and/or authenticity:

  • Depends upon provenance metadata (attribute of the copy) and trustworthiness of the provider (attribute of the institution).
  • Images for OCR processing:

  • Produce text at accuracy of 90 percent or higher.

Note: Derivative images will generally be in an output-referred image state.


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Working Groups

Still Image Working Group
This group is involved in a cooperative effort to develop common digitization guidelines for still image materials.

Audio-Visual Working Group
The goal for this working group is to identify, establish, and disseminate information about standards and practices for the digital reformatting of audio-visual materials by federal agencies.

Last Updated: 11/07/2016